Calendar automation · Runs when a calendar meeting is added, moved, or canceled
Draft rescheduling requests for calendar conflicts.
Suggested alternatives and a draft message when a calendar change causes a conflict. This automation runs when a calendar meeting is added, moved, or canceled. Fieldwork emails you the report when something needs attention.
Draft rescheduling requests for calendar conflicts — Sep 17
Automation run • Sep 17
Draft rescheduling requests for calendar conflicts
Output
Maya’s Lena 1:1 overlaps 30 minutes of work reserved for Harbor & Pine’s September cash forecast, due at 11:00 AM. Move the 1:1 to preserve the deadline block.
All times are Portland time on September 17, 2026, unless dated otherwise.
- Conflict: Lena 1:1, 10:00–10:30 AM, overlaps forecast work, 9:30–11:00 AM.
- Other checks: No overlapping meetings or travel conflicts found. Today’s meetings are marked remote.
- Uncertainty: This run followed a calendar change, but no previous calendar is available to confirm that the change caused the conflict.
Three 30-minute alternatives are free on Maya’s and Lena’s accessible calendars:
- September 17, 1:00–1:30 PM
- September 18, 10:00–10:30 AM
- September 21, 2:00–2:30 PM
Availability reflects visible calendar entries, not confirmed acceptance.
Draft in Maya’s drafts folder
To: Lena Vale Subject: Moving today’s 1:1
Hi Lena,
Our 10:00 AM 1:1 overlaps time I need to finish the September cash forecast before its 11:00 AM deadline. Could we move it to today at 1:00 PM, September 18 at 10:00 AM, or September 21 at 2:00 PM? Each option is 30 minutes, Portland time.
Please let me know which works for you.
Thanks, Maya
Nothing was sent, and no calendar events were changed.
Automation steps. The agent follows these 5 steps each time it runs, using your connected email and calendar.
- 1
Check whether the calendar change caused overlapping meetings, a meeting I can no longer get to, or a conflict with time reserved for work with a deadline.
- 2
If so, recommend which meeting to move.
- 3
Propose three alternative times using the calendars I can access and draft a rescheduling request.
- 4
If there is no problem, say nothing.
- 5
Draft everything for my review and don't send anything until I approve it.
Adjust the automation in Chat
Tell the agent what to do differently and ask it to set up that version with the same trigger.
- Set up this automation to protect deadline work blocks first.
- Offer alternatives only within the next two business days.
- Allow 30 minutes of travel time between in-person meetings.
Fieldwork emails the report. Each email links to the full run as a conversation in Fieldwork. The automation asks the agent to keep a log in your knowledge base and read it before each run to check what has changed.
What starts this automation
Runs when a calendar meeting is added, moved, or canceled.
Only useful reports
When nothing needs attention, the run skips the email. When there are findings, you get a report with a link to the full conversation.
Drafts for your review
Messages for other people wait in your own drafts folder. An automated run has no tool that sends, posts, or replies.
This automation reads your email and calendar. Connect Google Workspace or Microsoft 365 to Fieldwork. The automation uses whichever you connect.
More automations for calendar.
Questions about this automation.
- How do I set it up?
- Connect an email and calendar account, then activate it for meetings added, moved, or canceled. Several changes may be grouped into one run, and it cannot run manually.
- Does it send requests or move meetings?
- It saves rescheduling requests in your mailbox drafts for review. It cannot send messages or change calendar events.
- Can I change what it checks?
- Ask in chat to set up an adjusted automation with your working hours, travel buffers, or meeting priorities.
- How will I receive the report?
- An emailed report links to the full conversation. If no problem is found, neither an email nor a push notification is sent.
Security first
Your data stays yours. Your data is never used to train any AI model - not ours, not a provider's. Fieldwork is GDPR compliant and certifying against SOC 2 and ISO 27001, with encryption in transit and at rest, and org-level access controls throughout.
Try Fieldwork
$50 / user / mo introductory pricing. AI quota included.
- ✓Down from $99 / user / mo
- ✓All platform features
- ✓Early access, no card required